Excel shortcuts For U:Hope U will Enjoy these..........
Excel Office 2000 Shorcuts
Keyboard shortcuts can save time and the effort of switching from the keyboard to the mouse to execute simple commands. Print this list of Excel keyboard shortcuts and keep it by your computer for a quick reference.
Note: A plus sign indicates that the keys need to be pressed at the same time.
| | Document actions | | Open a file | CTRL+O | | New file | CTRL+N | | Save As | F12 | | Save | CTRL+S | | Print | CTRL+P | | Find | CTRL+F | | Replace | CTRL+H | | Go to | F5 | | Cursor Movement | | One cell up | up arrow | | One cell down | down arrow | | One cell right | Tab | | One cell left | SHIFT+Tab | | Top of worksheet (cell A1) | CTRL+Home | | End of worksheet
(last cell with data) | CTRL+End | | End of row | Home | | End of column | CTRL+left arrow | | Move to next worksheet | CTRL+PageDown | | Formulas | | Apply AutoSum | ALT+= | | Current date | CTRL+; | | Current time | CTRL+: | | Spelling | F7 | | Help | F1 | | Macros | ALT+F8 |
|
| | Selecting Cells | | All cells left of current cell | SHIFT+left arrow | | All cells right of current cell | SHIFT+right arrow | | Entire column | CTRL+Spacebar | | Entire row | SHIFT+Spacebar | | Entire worksheet | CTRL+A | | Text Style | | Bold | CTRL+B | | Italics | CTRL+I | | Underline | CTRL+U | | Strikethrough | CTRL+5 | | Formatting | | Edit active cell | F2 | | Format as currency with 2 decimal places | SHIFT+CTRL+$ | | Format as percent with no decimal places | SHIFT+CTRL+% | | Cut | CTRL+X | | Copy | CTRL+C | | Paste | CTRL+V | | Undo | CTRL+Z | | Redo | CTRL+Y | | Format cells dialog box | CTRL+1 |
|
Excel Office 2003 Shorcuts
Some of the content in this topic may not be applicable to some languages.
To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.
Note If an action you use often does not have a shortcut key, you can record a macro to create one. Keys for the Office interface
Display and use windows
| To do this | Press |
| Switch to the next program. | ALT+TAB |
| Switch to the previous program. | ALT+SHIFT+TAB |
| Display the Windows Start menu. | CTRL+ESC |
| Close the selected workbook window. | CTRL+W or CTRL+F4 |
| Restore the window size of the selected workbook window. | CTRL+F5 |
| Switch to the next pane in a worksheet that has been split (Window menu, Split command). | F6 |
| Switch to the previous pane in a worksheet that has been split. | SHIFT+F6 Note When the task pane is visible, SHIFT+F6 includes that pane when switching between panes. |
| When more than one workbook window is open, switch to the next workbook window. | CTRL+F6 |
| Switch to the previous workbook window. | CTRL+SHIFT+F6 |
| When a workbook window is not maximized, perform the Move command (on the Control menu for the workbook window). Use the arrow keys to move the window, and when finished press ESC. | CTRL+F7 |
| When a workbook window is not maximized, perform the Size command (on the Control menu for the workbook window). Use the arrow keys to resize the window, and when finished press ENTER. | CTRL+F8 |
| Minimize a workbook window to an icon. | CTRL+F9 |
| Maximize or restore the selected workbook window. | CTRL+F10 |
| Copy a picture of the screen to the Clipboard. | PRTSCR |
| Copy a picture of the selected window to the Clipboard. | ALT+PRINT SCREEN |
| To do this | Press |
| Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message. | ALT+SHIFT+F10 |
| Select the next item in a smart tag menu. | DOWN ARROW |
| Select the previous item in a smart tag menu. | UP ARROW |
| Perform the action for the selected item in a smart tag menu. | ENTER |
| Close the smart tag menu or message. | ESC |
You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Web site. On the Help menu, click Microsoft Office Online and search for "Microsoft Office Sounds." After you've installed the sound files, you need to select the Provide feedback with sound check box on the General tab of the Options dialog box (Tools menu). When you select (or clear) this check box, the setting affects all Office programs that support sound.
Access and use task panes
| To do this | Press |
| | F6 Notes  If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane. In a worksheet that has been split (Window menu, Split command), F6 includes the split panes when switching between panes. |
| | CTRL+TAB |
| When a task pane is active, select the next or previous option in the task pane | TAB or SHIFT+TAB |
| Display the full set of commands on the task pane menu | CTRL+SPACEBAR |
| Move among choices in a selected submenu; move among certain options in a group of options | DOWN ARROW or UP ARROW |
| Open the selected menu, or perform the action assigned to the selected button | SPACEBAR or ENTER |
| | SHIFT+F10 |
| When a menu or submenu is visible, select the first or last command on the menu or submenu | HOME or END |
| Scroll up or down in the selected gallery list | PAGE UP or PAGE DOWN |
| Move to the top or bottom of the selected gallery list | CTRL+HOME or CTRL+END |
Access and use menus and toolbars
| To do this | Press |
| | F10 or ALT |
| When a toolbar is selected, select the next or previous button or menu on the toolbar. | TAB or SHIFT+TAB |
| When a toolbar is selected, select the next or previous toolbar. | CTRL+TAB or CTRL+SHIFT+TAB |
| Open the selected menu, or perform the action for the selected button or command. | ENTER |
| | SHIFT+F10 |
| Display the Control menu for the Excel window. | ALT+SPACEBAR |
| When a menu or submenu is open, select the next or previous command. | DOWN ARROW or UP ARROW |
| Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu. | LEFT ARROW or RIGHT ARROW |
| Select the first or last command on the menu or submenu. | HOME or END |
| Close an open menu. When a submenu is open, close only the submenu. | ESC |
| Display the full set of commands on a menu. | CTRL+DOWN ARROW |
| Show or hide the Standard toolbar. | CTRL+7 |
Note You can select any menu command on the menu bar or on a displayed toolbar with the keyboard. To select the menu bar, press ALT. Then to select a toolbar, press CTRL+TAB repeatedly until you select the toolbar you want. Press the underlined letter in the menu that contains the command you want. In the menu that appears, press the underlined letter in the command that you want.
Resize and move toolbars and task panes
3.Do one of the following:
Resize a toolbar
1. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
2. Select the Size command, and then press ENTER.
3. Use the arrow keys to resize the toolbar.
Move a toolbar
4. In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
5. Select the Move command, and then press ENTER.
6. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.
Resize a task pane
7. In the task pane, press CTRL+SPACE to display a menu of additional commands.
8. Use the DOWN ARROW key to select the Size command, and then press ENTER.
9. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.
Move a task pane
10. In the task pane, press CTRL+SPACE to display a menu of additional commands.
11. Use the DOWN ARROW key to select the Move command, and then press ENTER.
12. Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
4.When you are finished moving or resizing, press ESC.
Use dialog boxes
| To do this | Press |
| Move to the next option or option group. | TAB |
| Move to the previous option or option group. | SHIFT+TAB |
| Switch to the next tab in a dialog box. | CTRL+TAB or CTRL+PAGE DOWN |
| Switch to the previous tab in a dialog box. | CTRL+SHIFT+TAB or CTRL+PAGE UP |
| Move between options in an open drop-down list, or between options in a group of options. | Arrow keys |
| Perform the action for the selected button, or select or clear the selected check box. | SPACEBAR |
| Open the list if it is closed and move to that option in the list. | First letter of an option in a drop-down list |
| Select an option, or select or clear a check box. | ALT+ the underlined letter in an option |
| Open the selected drop-down list. | ALT+DOWN ARROW |
| Perform the action for the default command button in the dialog box (the button with the bold outline, often the OK button). | ENTER |
| Cancel the command and close the dialog box. | ESC |
Use edit boxes within dialog boxes
| To do this | Press |
| Move to the beginning of the entry. | HOME |
| Move to the end of the entry. | END |
| Move one character to the left or right. | LEFT ARROW or RIGHT ARROW |
| Move one word to the left. | CTRL+LEFT ARROW |
| Move one word to the right. | CTRL+RIGHT ARROW |
| Select or unselect one character to the left. | SHIFT+LEFT ARROW |
| Select or unselect one character to the right. | SHIFT+RIGHT ARROW |
| Select or unselect one word to the left. | CTRL+SHIFT+LEFT ARROW |
| Select or unselect one word to the right. | CTRL+SHIFT+RIGHT ARROW |
| Select from the insertion point to the beginning of the entry. | SHIFT+HOME |
| Select from the insertion point to the end of the entry. | SHIFT+END |
Use the Open, Save As, and Insert Picture dialog boxes
The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below.
| To do this | Press |
| Go to the previous folder | ALT+1 |
| Up One Level button: open the folder up one level above the open folder | ALT+2 |
| | ALT+3 |
| Delete button: delete the selected folder or file | ALT+4 |
| Create New Folder button: create a new folder | ALT+5 |
| Views button: switch among available folder views | ALT+6 |
| Tools button: show the Tools menu | ALT+7 or ALT+L |
| | SHIFT+F10 |
| Move between options or areas in the dialog box | TAB |
| Open the Look in list | F4 or ALT+I |
| Refresh the file list | F5 |
Use the Help task pane and Help window
The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the active application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.
In the Help task pane
| To do this | Press |
| Display the Help task pane. | F1 |
| Switch between the Help task pane and the active application. | F6 Note In a worksheet that has been split (Window menu, Split command), F6 includes the split panes when switching between panes. |
| Select the next item in the Help task pane. | TAB |
| Select the previous item in the Help task pane. | SHIFT+TAB |
| Perform the action for the selected item. | ENTER |
| In a Table of Contents, select the next and previous item, respectively. | DOWN ARROW and UP ARROW |
| In a Table of Contents, expand and collapse the selected item, respectively. | RIGHT ARROW and LEFT ARROW |
| Move back to the previous task Pane. | ALT+LEFT ARROW |
| Move forward to the next task Pane. | ALT+RIGHT ARROW |
| Open the menu of Pane options. | CTRL+SPACEBAR |
| Close and reopen the current task pane. | CTRL+F1 |
| Expand a +/- list. | RIGHT ARROW |
| Collapse a +/- list. | LEFT ARROW |
In the Help window
| To do this | Press |
| Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic | TAB |
| Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article | SHIFT+TAB |
| Perform the action for the selected Show All, Hide All, hidden text, or hyperlink | ENTER |
| Move back to the previous Help topic. | ALT+LEFT ARROW |
| Move forward to the next Help topic. | ALT+RIGHT ARROW |
| Print the current Help topic. | CTRL+P |
| Scroll small amounts up and down, respectively, within the currently-displayed Help topic. | UP ARROW AND DOWN ARROW |
| Scroll larger amounts up and down, respectively, within the currently-displayed Help topic. | PAGE UP AND PAGE DOWN |
| Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application. | ALT+U |
| Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window). | SHIFT+F10 |
Keys for workbooks and worksheets
| To do this | Press |
| Display the Print dialog box. | CTRL+P or CTRL+SHIFT+F12 |
Use the following keys in print preview (to get to print preview, press ALT+F, then press V):
| To do this | Press |
| Move around the page when zoomed in. | Arrow keys |
| Move by one page when zoomed out. | PAGE UP or PAGE DOWN |
| Move to the first page when zoomed out. | CTRL+UP ARROW or CTRL+LEFT ARROW |
| Move to the last page when zoomed out. | CTRL+DOWN ARROW or CTRL+RIGHT ARROW |
Work with worksheets
| To do this | Press |
| Insert a new worksheet. | SHIFT+F11 or ALT+SHIFT+F1 |
| Move to the next sheet in the workbook. | CTRL+PAGE DOWN |
| Move to the previous sheet in the workbook. | CTRL+PAGE UP |
| Select the current and next sheet. To cancel selection of multiple sheets, press CTRL+PAGE DOWN or, to select a different sheet, press CTRL+PAGE UP. | SHIFT+CTRL+PAGE DOWN |
| Select the current and previous sheet. | SHIFT+CTRL+PAGE UP |
| Rename the current sheet (Format menu, Sheet submenu, Rename command). | ALT+O, H, R |
| Move or copy the current sheet (Edit menu, Move or Copy Sheet command). | ALT+E, M |
| Delete the current sheet (Edit menu, Delete Sheet command). | ALT+E, L |
Move and scroll within worksheets
| To do this | Press |
| Move one cell up, down, left, or right. | Arrow keys |
| Move one cell to the right. | TAB |
| Move one cell to the left. | SHIFT+TAB |
| | CTRL+arrow key |
| Move to the beginning of the row. | HOME |
| Move to the beginning of the worksheet. | CTRL+HOME |
| Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column. | CTRL+END |
| Move down one screen. | PAGE DOWN |
| Move up one screen. | PAGE UP |
| Move one screen to the right. | ALT+PAGE DOWN |
| Move one screen to the left. | ALT+PAGE UP |
| Switch to the next pane in a worksheet that has been split (Window menu, Split command). | F6 |
| Switch to the previous pane in a worksheet that has been split. | SHIFT+F6 Note When the task pane is visible, SHIFT+F6 includes that pane when switching between panes. |
| Scroll to display the active cell. | CTRL+BACKSPACE |
| Display the Go To dialog box. | F5 |
| Display the Find dialog box. | SHIFT+F5 |
| Repeat the last Find action (same as Find Next). | SHIFT+F4 |
| Move between unlocked cells on a protected worksheet. | TAB |
| To do this | Press |
| Move from top to bottom within the selected range. | ENTER |
| Move from bottom to top within the selected range. | SHIFT+ENTER |
| Move from left to right within the selected range. If cells in a single column are selected, move down. | TAB |
| Move from right to left within the selected range. If cells in a single column are selected, move up. | SHIFT+TAB |
| Move clockwise to the next corner of the selected range. | CTRL+PERIOD |
| In nonadjacent selections, switch to the next selection to the right. | CTRL+ALT+RIGHT ARROW |
| Switch to the next nonadjacent selection to the left. | CTRL+ALT+LEFT ARROW |
Note You can change the direction of movement after pressing ENTER or SHIFT+ENTER: press ALT+T and then O (Tools menu, Options command), press CTRL+TAB until the Edit tab is selected, and then change the Move selection after Enter settings.
Move and scroll in End mode
END appears in the status bar when End mode is selected.
| To do this | Press |
| Turn End mode on or off. | END key |
| Move by one block of data within a row or column. | END+arrow key |
| Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column. | END+HOME |
| Move to the rightmost nonblank cell in the current row. This key sequence does not work if you have turned on transition navigation keys (Tools menu, Options command, Transition tab). | END+ENTER |
Move and scroll with SCROLL LOCK on
When you use scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK off, cell selection moves the distance you scroll. To scroll without changing which cells are selected , turn on SCROLL LOCK first.
| To do this | Press |
| Turn SCROLL LOCK on or off. | SCROLL LOCK |
| Move to the cell in the upper-left corner of the window. | HOME |
| Move to the cell in the lower-right corner of the window. | END |
| Scroll one row up or down. | UP ARROW or DOWN ARROW |
| Scroll one column left or right. | LEFT ARROW or RIGHT ARROW |
Keys for selecting data and cells
| To do this | Press |
| Select the entire column. | CTRL+SPACEBAR |
| Select the entire row. | SHIFT+SPACEBAR |
| Select the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet. | CTRL+A |
| With multiple cells selected, select only the active cell. | SHIFT+BACKSPACE |
| Selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet | CTRL+SHIFT+SPACEBAR |
| Alternate between hiding objects, displaying objects, and displaying placeholders for objects. | CTRL+6 |
Select cells with specific characteristics
| To do this | Press |
| Select the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable report, select the entire PivotTable report. | CTRL+SHIFT+* (asterisk) |
| | CTRL+/ |
| Select all cells that contain comments. | CTRL+SHIFT+O (the letter O) |
| In a selected row, select the cells that don't match the formula or static value in the active cell. | CTRL+\ |
| In a selected column, select the cells that don't match the formula or static value in the active cell. | CTRL+SHIFT+| |
| Select all cells directly referenced by formulas in the selection. | CTRL+[ (opening bracket) |
| Select all cells directly or indirectly referenced by formulas in the selection. | CTRL+SHIFT+{ (opening brace) |
| Select cells that contain formulas that directly reference the active cell. | CTRL+] (closing bracket) |
| Select cells that contain formulas that directly or indirectly reference the active cell. | CTRL+SHIFT+} (closing brace) |
| Select the visible cells in the current selection. | ALT+; (semicolon) |
Extend a selection
| To do this | Press |
| Turn extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection. | F8 |
| Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range. | SHIFT+F8 |
| Extend the selection by one cell. | SHIFT+arrow key |
| Extend the selection to the last nonblank cell in the same column or row as the active cell. | CTRL+SHIFT+arrow key |
| Extend the selection to the beginning of the row. | SHIFT+HOME |
| Extend the selection to the beginning of the worksheet. | CTRL+SHIFT+HOME |
| Extend the selection to the last used cell on the worksheet (lower-right corner). | CTRL+SHIFT+END |
| Extend the selection down one screen. | SHIFT+PAGE DOWN |
| Extend the selection up one screen. | SHIFT+PAGE UP |
| Extend the selection to the last nonblank cell in the same column or row as the active cell. | END+SHIFT+arrow key |
| Extend the selection to the last used cell on the worksheet (lower-right corner). | END+SHIFT+HOME |
| Extend the selection to the last cell in the current row. This key sequence does not work if you have turned on transition navigation keys (Tools menu, Options command, Transition tab). | END+SHIFT+ENTER |
| Extend the selection to the cell in the upper-left corner of the window. | SCROLL LOCK+SHIFT+HOME |
| Extend the selection to the cell in the lower-right corner of the window. | SCROLL LOCK+SHIFT+END |
Keys for entering, editing, formatting, and calculating data
Enter data
| To do this | Press |
| Complete a cell entry and select the cell below. | ENTER |
| Start a new line in the same cell. | ALT+ENTER |
| Fill the selected cell range with the current entry. | CTRL+ENTER |
| Complete a cell entry and select the previous cell above. | SHIFT+ENTER |
| Complete a cell entry and select the next cell to the right. | TAB |
| Complete a cell entry and select the previous cell to the left. | SHIFT+TAB |
| Cancel a cell entry. | ESC |
| Move one character up, down, left, or right. | Arrow keys |
| Move to the beginning of the line. | HOME |
| Repeat the last action. | F4 or CTRL+Y |
| | CTRL+SHIFT+F3 |
| Fill down. | CTRL+D |
| Fill to the right. | CTRL+R |
| Define a name. | CTRL+F3 |
| | CTRL+K |
| Enter the date. | CTRL+; (semicolon) |
| Enter the time. | CTRL+SHIFT+: (colon) |
| Display a drop-down list of the values in the current column of a range. | ALT+DOWN ARROW |
| Undo the last action. | CTRL+Z |
Press F2 to edit the cell, turn on NUM LOCK, and then press the following keys by using the numeric key pad:
| To do this | Press |
| Enters the cent character ¢. | ALT+0162 |
| Enters the pound sterling character £. | ALT+0163 |
| Enters the yen symbol ¥. | ALT+0165 |
| Enters the euro symbol . | ALT+0128 |
Enter and calculate formulas
| To do this | Press |
| Start a formula. | = (equal sign) |
| Move the insertion point into the Formula Bar when editing in a cell is turned off. | F2 |
| In the Formula Bar, delete one character to the left. | BACKSPACE |
| Complete a cell entry from the cell or Formula Bar. | ENTER |
| | CTRL+SHIFT+ENTER |
| Cancel an entry in the cell or Formula Bar. | ESC |
| In a formula, display the Insert Function dialog box. | SHIFT+F3 |
| When the insertion point is to the right of a function name in a formula, display the Function Arguments dialog box. | CTRL+A |
| When the insertion point is to the right of a function name in a formula, insert the argument names and parentheses. | CTRL+SHIFT+A |
| | F3 |
| Insert an AutoSum formula with the SUM function. | ALT+= (equal sign) |
| Copy the value from the cell above the active cell into the cell or the Formula Bar. | CTRL+SHIFT+" (quotation mark) |
| Copies a formula from the cell above the active cell into the cell or the Formula Bar. | CTRL+' (apostrophe) |
| Alternate between displaying cell values and displaying formulas. | CTRL+` (single left quotation mark) |
| Calculate all worksheets in all open workbooks. | F9 Note When a portion of a formula is selected, calculate the selected portion. You can then press ENTER or CTRL+SHIFT+ENTER (for array formulas) to replace the selected portion with the calculated value. |
| Calculate the active worksheet. | SHIFT+F9 |
| Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. | CTRL+ALT+F9 |
| Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. | CTRL+ALT+SHIFT+F9 |
Edit data
| To do this | Press |
| Edit the active cell and position the insertion point at the end of the cell contents. | F2 |
| Start a new line in the same cell. | ALT+ENTER |
| Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit cell contents. | BACKSPACE |
| Delete the character to the right of the insertion point, or delete the selection. | DELETE |
| Delete text to the end of the line. | CTRL+DELETE |
| Display the Spelling dialog box. | F7 |
| Edit a cell comment. | SHIFT+F2 |
| Complete a cell entry and select the next cell below. | ENTER |
| Undo the last action. | CTRL+Z |
| Cancel a cell entry. | ESC |
| When the AutoCorrect Smart Tags is displayed, undo or redo the last automatic correction. | CTRL+SHIFT+Z |
Insert, delete, and copy cells
| To do this | Press |
| Copy the selected cells. | CTRL+C |
| Display the Microsoft Office Clipboard (multiple copy and paste). | CTRL+C, immediately followed by another CTRL+C |
| Cut the selected cells. | CTRL+X |
| Paste copied cells. | CTRL+V |
| Clear the contents of the selected cells. | DELETE |
| Delete the selected cells. | CTRL+HYPHEN |
| Insert blank cells. | CTRL+SHIFT+PLUS SIGN |
| To do this | Press |
| Display the Style dialog box. | ALT+' (apostrophe) |
| Display the Format Cells dialog box. | CTRL+1 |
| Apply the General number format. | CTRL+SHIFT+~ |
| Apply the Currency format with two decimal places (negative numbers in parentheses). | CTRL+SHIFT+$ |
| Apply the Percentage format with no decimal places. | CTRL+SHIFT+% |
| Apply the Exponential number format with two decimal places. | CTRL+SHIFT+^ |
| Apply the Date format with the day, month, and year. | CTRL+SHIFT+# |
| Apply the Time format with the hour and minute, and AM or PM. | CTRL+SHIFT+@ |
| Apply the Number format with two decimal places, thousands separator, and minus sign () for negative values. | CTRL+SHIFT+! |
| Apply or remove bold formatting. | CTRL+B |
| Apply or remove italic formatting. | CTRL+I |
| Apply or remove underlining. | CTRL+U |
| Apply or remove strikethrough. | CTRL+5 |
| Hide the selected rows. | CTRL+9 |
| Unhide any hidden rows within the selection. | CTRL+SHIFT+( (opening parenthesis) |
| Hide the selected columns. | CTRL+0 (zero) |
| Unhide any hidden columns within the selection. | CTRL+SHIFT+) (closing parenthesis) |
| Apply the outline border to the selected cells. | CTRL+SHIFT+& |
| Remove the outline border from the selected cells. | CTRL+SHIFT+_ |
Use the Border tab in the Format Cells dialog box
Press CTRL+1 to display this dialog box.
| To do this | Press |
| Apply or remove the top border. | ALT+T |
| Apply or remove the bottom border. | ALT+B |
| Apply or remove the left border. | ALT+L |
| Apply or remove the right border. | ALT+R |
| If cells in multiple rows are selected, apply or remove the horizontal divider. | ALT+H |
| If cells in multiple columns are selected, apply or remove the vertical divider. | ALT+V |
| Apply or remove the downward diagonal border. | ALT+D |
| Apply or remove the upward diagonal border. | ALT+U |
Keys for filtering, outlining, and managing ranges
| To do this | Press |
| Move to the same field in the next record. | DOWN ARROW |
| Move to the same field in the previous record. | UP ARROW |
| Move to each field in the record, then to each command button. | TAB and SHIFT+TAB |
| Move to the first field in the next record. | ENTER |
| Move to the first field in the previous record. | SHIFT+ENTER |
| Move to the same field 10 records forward. | PAGE DOWN |
| Start a new, blank record. | CTRL+PAGE DOWN |
| Move to the same field 10 records back. | PAGE UP |
| Move to the first record. | CTRL+PAGE UP |
| Move to the beginning or end of a field. | HOME or END |
| Extend selection to the end of a field. | SHIFT+END |
| Extend selection to the beginning of a field. | SHIFT+HOME |
| Move one character left or right within a field. | LEFT ARROW or RIGHT ARROW |
| Select the character to the left within a field. | SHIFT+LEFT ARROW |
| Select the character to the right within a field. | SHIFT+RIGHT ARROW |
Filter ranges (Data menu, AutoFilter command)
| To do this | Press |
| In the cell that contains the drop-down arrow, displays the AutoFilter list for the current column. | ALT+DOWN ARROW |
| Selects the next item in the AutoFilter list. | DOWN ARROW |
| Selects the previous item in the AutoFilter list. | UP ARROW |
| Closes the AutoFilter list for the current column. | ALT+UP ARROW |
| Selects the first item (All) in the AutoFilter list. | HOME |
| Selects the last item in the AutoFilter list. | END |
| Filters the range based on the item selected from the AutoFilter list. | ENTER |
Show, hide, and outline data
| To do this | Press |
| Groups rows or columns. | ALT+SHIFT+RIGHT ARROW |
| Ungroups rows or columns. | ALT+SHIFT+LEFT ARROW |
| Displays or hides the outline symbols. | CTRL+8 |
| Hides the selected rows. | CTRL+9 |
| Unhides any hidden rows within the selection. | CTRL+SHIFT+( (opening parenthesis) |
| Hides the selected columns. | CTRL+0 (zero) |
| Unhides any hidden columns within the selection. | CTRL+SHIFT+) (closing parenthesis) |
Keys for PivotTable and PivotChart reports
1.Press F10 to make the menu bar active.
2.Press CTRL+TAB or CTRL+SHIFT+TAB to make the PivotTable Field List active.
3.Press the DOWN ARROW or UP ARROW key to select the field you want. Press RIGHT ARROW or LEFT ARROW to open or close a field that can be expanded.
4.Press TAB to select the Add To list, and then press DOWN ARROW to open the list.
5.Press DOWN ARROW or UP ARROW to select the area where you want to move the field, and then press ENTER.
6.Press TAB to select the Add To button, and then press ENTER.
To display this dialog box, press TAB until Layout is selected in Step 3 of the PivotTable and PivotChart Wizard.
| To do this | Press |
| Selects the previous or next field button in the list on the right. | UP ARROW or DOWN ARROW |
| With two or more columns of field buttons, selects the button to the left or right. | LEFT ARROW or RIGHT ARROW |
| Moves the selected field into the Row area. | ALT+R |
| Moves the selected field into the Column area. | ALT+C |
| Moves the selected field into the Data area. | ALT+D |
| Moves the selected field into the Page area. | ALT+P |
| Displays the PivotTable Field dialog box for the selected field. | ALT+L |
Display and hide items in a field
| To do this | Press |
| Displays the drop-down list for a field in a PivotTable or PivotChart report. Use the arrow keys to select the field. | ALT+DOWN ARROW |
| Selects the previous item in the range. | UP ARROW |
| Selects the next item in the range. | DOWN ARROW |
| For an item that has lower-level items available, displays the lower-level items. | RIGHT ARROW |
| For an item that has lower-level items displayed, hides the lower-level items. | LEFT ARROW |
| Selects the first visible item in the list. | HOME |
| Selects the last visible item in the list. | END |
| Closes the list and displays the selected items. | ENTER |
| Checks, double-checks, or clears a check box in the list. Double-check selects both an item and all of its llower-level items. | SPACEBAR |
| Switches between the list, the OK button, and the Cancel button. | TAB |
| To do this | Press |
| Selects an entire PivotTable report. | CTRL+SHIFT+* (asterisk) |
| Groups the selected items in a PivotTable field. | ALT+SHIFT+RIGHT ARROW |
| Ungroups grouped items in a PivotTable field. | ALT+SHIFT+LEFT ARROW |
Keys for charts
Create charts and select chart elements
| To do this | Press |
| Creates a chart of the data in the current range. | F11 or ALT+F1 |
| Selects a chart sheet: selects the next sheet in the workbook, until the chart sheet you want is selected. | CTRL+PAGE DOWN |
| Selects a chart sheet: selects the previous sheet in the workbook, until the chart sheet you want is selected. | CTRL+PAGE UP |
| Select the previous group of elements in a chart. | DOWN ARROW |
| Selects the next group of elements in a chart. | UP ARROW |
| Selects the next element within a group. | RIGHT ARROW |
| Selects the previous element within a group. | LEFT ARROW |
1.Display the Drawing toolbar: Press ALT+V, press T, press DOWN ARROW until Drawing is selected, and then press ENTER.
2.Press F10 to make the menu bar active.
3.Press CTRL+TAB or CTRL+SHIFT+TAB to select the Drawing toolbar.
4.Press the RIGHT ARROW key to select the Select Objects button on the Drawing toolbar.
5.Press CTRL+ENTER to select the first object.
7.Press CTRL+ENTER to make the chart active so that you can select elements within it.
To be continued.................
Rajkrishna Verma
0 Comments:
Post a Comment
Subscribe to Post Comments [Atom]
<< Home